Registrar (F/H)

Temps de lecture : 3 minutes

Customer Relations and Civic Involvement Department

Registrar (F/H)

Référence : GRH4-2025-023

Administrative assistant
Category C - Administrative sector
Employeur : City of Montpellier

The User Relations, Inhabitants and Civic Involvement Department brings together 260 employees and various departments in direct contact with the public. The satisfaction of Montpellier residents is the common thread running through the department's missions, and it is committed to numerous projects aimed at improving customer relations.

The Civil Status department is involved throughout the life of its users, from birth to death. It is a dynamic service, certified Qualivilles. Montpellier's registry office issues more than 65,000 certificates a year, nearly 1,000 marriages and 9,300 birth declarations every year.

The registrar examines and draws up civil status certificates. They issue family record books (livrets de famille) and ensure the administrative management of registers. They also welcome the public by telephone and in person.

Vos principales missions

Instruct civil status files: Receive and take note of the declaration relating to civil status and draw up the various acts. Assess the application against the various documents (livret de famille, attestation de domicile, etc.). Check the authenticity of documents.
Prepare marriage files: Attend hearings. Investigate files and follow up on marriages (assess local civil status documents, cooperate with sworn translators, etc.). Carry out administrative follow-up of marriage ceremonies and civil sponsorships with the administration and elected officials. Draw up marriage registration documents for posting. Prepare and deliver the family record book to the bride and groom. Enter the marriage in the register.
Assure administrative maintenance of civil status registers: Issue civil status certificates, draw up and affix notations.
Assure physical and telephone reception: As part of Qualivilles certification: welcome and inform users about the civil status service; receive, filter and handle telephone calls.

Contraintes particulières du poste

Working conditions: Carrying of loads in excess of 5 kg. Frequent travel (Grammont and maternity wards). Saturday work (weddings). Driving license required.

Les indispensables

Mastery of reception techniques and office and IT tools.
Strong interpersonal skills and the ability to work in a team and across departments.
An affinity for the law is a plus.
Open to the administrative assistant job category - Position open to secondment (change of sector).